Clerk's Office

The Clerk is an officer of the Corporation and has a number of duties assigned by Council under municipal policy and Provincial Statutes and Regulations. Some of the Statutes are The Municipal Act, The Municipal Elections Act, The Vital Statistics Act, Municipal Freedom of Information and Privacy Protection, The Line Fences Act, Assessment Act and the Planning Act.

The Clerk is responsible for preparing Council Agendas, minutes, by-laws, resolutions and reports for Council. The Clerk is also designated to record and maintain all resolutions, decisions and other proceedings of Council. The Clerk, in accordance with the Municipal Act, is the Official By-Law and Record Keeper for the Corporation and is responsible for maintaining an index of all the By-Laws of the Municipality and for maintaining all records in accordance with the Records Retention By-Law of the Corporation. Most information relating to the Town is kept permanently and stored into the archives. General correspondence is normally kept for 7 years then destroyed in accordance with the Record Retention By-Law.

The Clerk’s department is responsible for organizing the Municipal Election every four years, in accordance with the Elections Act, and ensures that proper conduct is maintained throughout the elections.

The Clerk co-ordinates the day to day operations of the Municipality, working closely with other department heads to ensure the smooth operation of the Corporation.

The following is a short list of the roles and responsibilities of the Clerk-Administration Department.

Roles and Responsibilities

  • Agendas – Minutes – Reports
  • Record Management and Archives
  • Lottery Licensing
  • Municipal Elections
  • Emergency Planning
  • Tenders
  • Staff administration
  • Financial
  • Vital Statistics
  • Processing requests for access to information. 

    Lottery Licensing

A Lottery License is required for running lotteries. Applications for lottery licences are available from the Town Office.

Any Charitable or Religious organization or other groups that are planning on holding a lottery scheme should apply at least a month in advance of the anticipated start date.

Holding a lottery or selling tickets without a Lottery Licence is a Criminal Offence.

Commissioners of Oaths and Affidavits

Certain municipal staff, because of their appointed offices, are considered as Commissioners of Oaths and Commissioners for the purpose of Witnessing Affidavits.

Anyone wishing these services must contact the Clerk’s Department to arrange an appointment. All parties must appear in person at the Municipal Office at the arranged time, along with the documents and proper Identification (DO NOT SIGN THE DOCUMENTS PRIOR).

Requests to Appear Before Council or Request a Special Meeting of Council

Anyone wishing to make a presentation before Council must submit a request in writing, to the Clerk, 2 weeks prior to the Regular Council Meeting. (Council meetings every 3 weeks starting at 6:00 p.m. ).

Council and Council Committees

While adhering to all other Provincial and Federal Legislation, the Council of the Corporation of the Town of Kearney is the primary decision making body for the Municipality. Council relies on the information and reports provided by the Staff and the recommendations of its Committees in order to make the decisions which effect the community and safety and quality of life of the residents.

Road/Shore Road Closure Applications

The Town has applications for residents to request to purchase a shore road or road allowance abutting their property. Generally, Council does not sell road allowance leading to water as this can act as access to the general public. In order to make an application or make a purchase you must abut the road or shore road allowance you are looking to purchase. Prior to filling out an application form, please ensure you read the process within the form.